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Cheragh Medical University Academic service, practical learning, and community responsibility.
Cheragh Medical University

Cheragh Medical University

Academic service, practical learning, and community responsibility.

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Cheragh Medical University

Financial and Administrative Affairs

Introduction to the Financial and Administrative Vice-Chancellorship

The Financial and Administrative Vice-Chancellorship of Cheragh Medical University is an important management unit responsible for coordinating financial affairs, organizing administrative operations, and supporting the University's essential services.

It supports the University's academic, educational, and operational activities by promoting administrative discipline, responsible resource management, improved work processes, and effective service delivery.

Guided by the principles of transparency, accountability, integrity, and efficient use of available resources, the Vice-Chancellorship seeks to strengthen coordination among University units and ensure that financial and administrative affairs are conducted in accordance with applicable regulations and procedures.

Goals

Objectives of the Financial and Administrative Vice-Chancellorship

The Financial and Administrative Vice-Chancellorship of Cheragh Medical University pursues the following objectives to improve management, enhance service effectiveness, and support the University's academic and educational mission:

  1. Improving Financial and Administrative Management: Organizing and coordinating financial and administrative affairs to support the orderly operation of the University.

  2. Effective Resource Utilization: Promoting the responsible and efficient use of financial resources, equipment, and available facilities.

  3. Strengthening Transparency and Accountability: Supporting accurate recordkeeping, proper documentation, and accountability in financial and administrative activities.

  4. Improving Service Quality: Enhancing work processes and facilitating administrative procedures for the University's various units.

  5. Strengthening Organizational Coordination: Promoting effective coordination among financial, administrative, and other University units.

  6. Protecting Assets and Records: Supporting the proper maintenance and preservation of University assets, equipment, and financial and administrative records.

  7. Ensuring Regulatory Compliance: Conducting activities in accordance with applicable policies, regulations, procedures, and delegated authority.

  8. Supporting University Operations: Facilitating the administrative services and resources required to support the University's academic, educational, and operational activities.

Duties and Responsibilities

Duties and Responsibilities

Within its approved authority and assigned responsibilities, the Financial and Administrative Vice-Chancellorship of Cheragh Medical University performs the following functions in financial management, administrative coordination, and institutional support:

  1. Coordinating and following up on the University's financial and administrative affairs.

  2. Supporting the organization, registration, and maintenance of financial and administrative documents, official correspondence, and records.

  3. Contributing to budget planning, expenditure monitoring, and financial reporting in accordance with applicable regulations.

  4. Promoting the responsible management and use of University resources, equipment, and assets.

  5. Coordinating staff-related administrative matters and maintaining personnel records in accordance with applicable policies.

  6. Following up on administrative and equipment requirements and supporting procurement procedures in accordance with relevant rules.

  7. Supporting the maintenance of University facilities and the working environment within the scope of assigned responsibilities.

  8. Cooperating with University units to improve operational processes and facilitate service delivery.

  9. Promoting transparency, accountability, integrity, and the confidentiality of records.

  10. Preparing relevant activity reports and providing necessary information to authorized bodies.

  11. Following up on financial and administrative requests and proposals through official channels.

  12. Performing other related duties assigned to the Vice-Chancellorship in accordance with applicable regulations and delegated authority.

Organization

Departments and Units

Introduction to the Units of the Financial and Administrative Vice-Chancellorship

The units associated with the Financial and Administrative Vice-Chancellorship of Cheragh Medical University contribute to financial management, administrative operations, and support services within the University's approved organizational structure and delegated authority. Coordination among these units helps maintain operational discipline, improve resource management, and enhance service quality.

1. Finance and Accounting

This area covers the recording and organization of financial documents, follow-up on financial transactions, documentation of payments and receipts, and assistance with financial reporting. Activities must comply with applicable financial regulations and procedures.

2. Administrative Affairs

Administrative affairs include organizing official correspondence, registering and following up on requests, coordinating routine administrative activities, and maintaining relevant documents and records. The purpose is to strengthen administrative order and facilitate institutional operations.

3. Human Resources and Personnel Affairs

This area supports staff-related administrative matters, personnel recordkeeping, attendance and leave documentation, and other human resource administrative processes in accordance with applicable policies and delegated authority.

4. Procurement and Acquisition

This area follows up on administrative and equipment requirements and supports the preparation of purchase requests, coordination of procurement procedures, and documentation of relevant records in accordance with applicable regulations.

5. Asset and Equipment Management

This area supports the registration, maintenance, and monitoring of University assets, equipment, and supplies to promote responsible use and proper preservation of available resources.

6. General Services and Maintenance

This area supports activities related to institutional support services, facility maintenance, and workplace requirements within the scope of its assigned responsibilities.

Note: These are general functional areas. The names of individual departments and units should be added in accordance with the University's approved organizational structure.

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Personnel Affairs Department

Introduction

The Personnel Affairs Department of Cheragh Medical University is an administrative unit responsible for coordinating and following up on staff-related administrative matters in accordance with applicable policies, regulations, and procedures. It supports personnel recordkeeping, attendance and leave administration, staff requests, and the maintenance of relevant employment records.

The department aims to strengthen administrative discipline, promote staff accountability, and support the effective management of the University's human resources.

Duties and Responsibilities

  1. Organizing, registering, and maintaining personnel files and staff records in accordance with applicable procedures.

  2. Following up on staff attendance, leave, and other administrative records.

  3. Receiving and following up on staff administrative requests through official channels.

  4. Assisting with the preparation of official correspondence, certificates, and other staff-related administrative documents within its delegated authority.

  5. Cooperating with relevant authorities on recruitment, contract renewals, transfers, and other personnel changes in accordance with applicable policies and regulations.

  6. Maintaining the confidentiality of staff personal information and personnel records.

  7. Assisting in the preparation of reports concerning staff status and administrative matters.

  8. Providing guidance on administrative procedures and processes related to staff.

  9. Cooperating with other University units to improve coordination and the effectiveness of personnel administration.

  10. Performing other related duties assigned to the department in accordance with applicable regulations and delegated authority.

Information Technology Department

Introduction

The Information Technology Department of Cheragh Medical University is responsible for coordinating and supporting the University's information technology infrastructure and digital systems within its assigned authority. It supports computer systems, networks, technological equipment, digital services, and information security.

The department aims to maintain a reliable technological environment, improve access to information services, support administrative and educational activities, and promote the effective use of technology throughout the University.

Duties and Responsibilities

  1. Managing and monitoring computer networks and information technology equipment within the scope of assigned responsibilities.

  2. Installing, configuring, maintaining, and updating computer systems, software, and related equipment.

  3. Providing technical support and troubleshooting hardware, software, and network issues for University staff and units.

  4. Providing technical support for the University's website, information systems, and digital services.

  5. Supporting information protection, user access management, and the implementation of IT security measures.

  6. Assisting in the preparation and implementation of regular data backup and recovery procedures.

  7. Monitoring network and system performance and following up on technical issues.

  8. Maintaining equipment inventories, documenting technical changes, and keeping records of support services.

  9. Providing staff guidance and basic training on the proper and secure use of technological systems.

  10. Assisting in the assessment of technical requirements and recommending appropriate service improvements.

  11. Protecting information confidentiality and helping prevent unauthorized access to systems and data.

  12. Performing other IT-related duties in accordance with assigned responsibilities and delegated authority.

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Financial and Administrative Services

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